Executive Assistant

Company Description

With over 190 years of shared history, our Publishing mastheads have long been the premier record of truth and independent journalism for all Australians. Our stable includes The Australian Financial Review, The Age, The Sydney Morning Herald, Brisbane Times and WAtoday.

Our team of over 800 passionate journalists, editors, photographers, marketers and managers are driven and passionate about what they do, working across major metropolitan mastheads, magazines, digital sites and live events – supporting each other and proud of what they have achieved together.

It is no surprise that we are consistently the most widely read news organisation in the country.

Job Description

The Executive Assistant plays a pivotal role in supporting the Managing Director, ensuring the smooth operation of the Publishing division. This dynamic position involves direct engagement with executive and senior-level stakeholders. We seek an agile, energetic, and passionate individual who thrives on tackling a diverse and exciting range of responsibilities, from coordinating high-profile events to driving internal communications.

This role requires a positive, driven professional who will serve as a key liaison between all cross-functional teams and offices, embodying strong interpersonal skills and impeccable organisation.

Key responsibilities:

• Provide proactive, strategic support to the Managing Director, anticipating needs and opportunities to enhance efficiency and effectiveness.
• Act as a central liaison between the Managing Director and all teams.
• Manage the calendar with foresight, balancing demands and strategically planning ahead to ensure smooth operations.
• Prepare documents and presentations with attention to detail and a focus on professionalism.
• Coordinate events and meetings
• Oversee budget-related tasks with strong organisational skills, ensuring efficient management.
• Administer invoices and expenses promptly, meeting all deadlines.
• Coordinate travel arrangements and detailed itineraries
• Stay across all ongoing activities within the business, acting as the go-to person for information
• Promote effective collaboration between cross-functional teams and offices, ensuring alignment and communication.
• Uphold confidentiality and maintain professionalism in all interactions and responsibilities.
• Proactively maintain a log of commitments, ensuring timely follow-ups and strategic oversight of all key matters.
• Identify and solve problems, ensuring smooth office operations and continuously improving processes.

Qualifications

Enough about us, let's talk about you!

What we would like to see on your resume:

• Proven experience in a similar position
• Exceptional interpersonal skills, with a friendly and professional demeanour.
• Ability to build and maintain strong internal and external relationships
• Mature and proactive approach, with a strategic lens for identifying and addressing gaps and driving continuous improvement.
• A go-getter attitude, committed to supporting the Managing Director.
• Advanced skills in Google Suite would be great.
• Experience in office management, event coordination, and logistics.
• Strong proficiency in collaboration and delegation, ensuring efficient task management.
• Exceptional organisational, project management, and problem-solving skills, with the ability to multitask effectively.
• Aptitude for thinking quickly and decisively under pressure

Additional Information

Our Commitment to Diversity and Inclusion:

We're committed to a safe, respectful and inclusive Nine. From day one, you'll be encouraged to bring your whole self to work and will be supported to perform at your best.

We encourage applications from Aboriginal and Torres Strait Islander people, people with disabilities, and of all ages, genders, nationalities, backgrounds and cultures as we recognise the importance and value of diverse perspectives. Should you require any adjustments to the recruitment process, please advise us when you apply.

Work rights: Please note to apply for this role you must already have the right to lawfully work and live in Australia.