Event Coordinator

Company Description

Nine is Australia’s largest locally owned media company. Working at Nine, you’ll have access to a unique range of experiences and opportunities, helping drive the success of the country’s most trusted television, radio, digital and publishing brands. 

Our content reaches almost every Australian - meaning what we do has real impact. We bring people together, celebrate the big moments, and capture the everyday ones.

Some of our most beloved brands have been part of Australian life for generations, and others - new on the scene - have already found their place firmly in our lives. We’re evolving and we need people like you to bring new ideas, innovate and make your mark.

Job Description

Join Nine Publishing’s Food & Lifestyle Events team as an Event Coordinator, reporting directly to the Event Producer. You will play a pivotal role in bringing high-quality events to life by managing essential logistical and administrative tasks, ensuring every operational detail is seamlessly planned and delivered.

Day to day you will:

• Maintain accurate project documentation, including production schedules and event timelines.
• Coordinate event details such as floor plans, run sheets, risk assessments, and permits.
• Source supplier quotes and manage initial bookings for catering, AV, and staffing.
• Assist with the styling, set up and pack down of events within our portfolio.
• Serve as the primary administrative contact for vendors to ensure compliance and insurance.
• Process invoices and track expenditure to support budget management and reconciliation.
• Provide on-site support for event execution, including set-up, pack-down, and logistics.
• Facilitate internal and external meetings by recording and distributing clear action points.

Qualifications

What you'll bring:

• Prior experience in a support or coordination role within event management or logistics.
• Exceptional organisational skills with the ability to prioritise tasks and maintain attention to detail.
• High proficiency in Google Workspace and experience with project management software.
• Excellent written and verbal communication skills for professional stakeholder interaction.
• A proactive, self-starting approach to solving operational challenges and taking task ownership.
• Familiarity with budget tracking processes and coordinating high-volume supplier or vendor relationships.
• Willingness to work flexible hours, including some evenings and weekends, as required for event delivery.

Additional Information

How we work

At Nine, our flexible work options vary by role and team. Depending on the position, this may include flexible hours, hybrid work, or part-time arrangements. We welcome discussing your flexibility needs during the hiring process - just ask the Talent Acquisition team. 

Our employee benefits include:

• Access to 'Employee Exclusives' program - a way of getting closer to our incredible brands, offering unique experiences, behind-the-scenes access, and awesome perks.
• Digital newspaper subscription to our mastheads.

More info at Nine Careers.

Our Commitment to Diversity and Inclusion:

We're committed to a safe, respectful and inclusive Nine. From day one, you'll be encouraged to bring your whole self to work and will be supported to perform at your best.

We encourage applications from Aboriginal and Torres Strait Islander people, people with disabilities, and of all ages, genders, nationalities, backgrounds and cultures as we recognise the importance and value of diverse perspectives. Should you require any adjustments to the recruitment process, please advise us when you apply.

Work rights: Please note to apply for this role you must already have the right to lawfully work and live in Australia.