Payroll Specialist (US-based Homecare Agency)

Job Overview

We are looking for an Accounting Assistant with strong experience in bookkeeping, payroll processing, and financial reporting to support a U.S.-based healthcare client. Your role will be vital in managing daily financial operations, ensuring accurate records, timely payroll, and overall financial integrity.

Key Responsibilities

• Bookkeeping & Financial Management
  Perform day-to-day bookkeeping tasks including bank reconciliations, expense coding, A/P, and deposits
  Process credit card and ACH transactions (via WorldPay or similar platforms)
  Prepare accurate and timely financial statements and reports
• Payroll & Compliance
  Execute bi-weekly/monthly payroll using systems like ADP or Intuit Assisted Payroll
  Maintain proper payroll records and ensure compliance with local/state tax laws
• Reporting & Forecasting
  Assist in budgeting, forecasting, and tax preparation
  Consolidate financials across 3–4 legal entities and assist with audit preparation
• Administrative Support
  Keep accurate records of all accounting and payroll processes
  Ensure timely updates of financial data and maintain organized documentation
• Tech Utilization
  Utilize QuickBooks Desktop and accounting software to manage workflows
  Use productivity tools like Google Workspace and Microsoft Excel for reporting and collaboration

Qualifications & Requirements

Experience & Skills:
2–3 years of hands-on QuickBooks Desktop experience (Required)
Solid experience in bookkeeping, payroll processing, and reconciliation
Background in US accounting is a plus
Strong analytical, problem-solving, and organizational skills
High attention to detail and accuracy
Excellent communication skills (written & verbal) in English

Technical & Work Setup:
High-speed internet connection (at least 25 Mbps)
PC/Laptop: Minimum 8GB RAM, i5 processor or equivalent
Noise-canceling headset (preferred)
Quiet & professional home office setup

Work Schedule & Benefits

• Location: Remote (Philippines-based applicants only)
• Competitive Starting Salary: PHP 70,000 + Bonuses!
• Supportive & Collaborative Work Environment
• Opportunities for Career Growth & Training

Interested? Apply Now!
Learn more about us at www.smartscale360.com
Follow us on Facebook for career updates: SmartScale360 Facebook
Join our team and play a key role in delivering high-quality financial operations for our healthcare partners!