Legal Assistant, Digital

The Opportunity

Ready to bring your organisational superpowers to a fast-paced, high-performing legal team? We’re looking for an enthusiastic, polished, and professional Legal Assistant to join our Digital Legal Delivery team in Melbourne.

Hours: Monday to Friday, 9:00 AM – 5:15 PM
Flexibility: Work from home 1–2 days per week (depending on team and partner needs)

You’ll be the go-to person supporting Partner Emily Coghlan and other senior members of the Digital team. If you enjoy taking ownership, being the central point of support, and thrive in a fast-paced, high-energy legal environment, this role is made for you!

What your day might look like

• Schedule and coordinate meetings and manage changes proactively.
• Organise domestic and international travel and reconcile expenses promptly.
• Draft, format and manage legal documents using Microsoft Office and iManage.
• Open, maintain and close matters, ensuring accurate time entries and billing.
• Act as the first point of contact for client queries and support strong client relationships.
• Assist with business development initiatives and client events.
• Coordinate team social events and activities to support team engagement and culture.
• Collaborate with Legal Assistants across practice groups on joint matters.
• Mentor and guide Administrative Assistants to support team efficiency.
• Champion technology and AI adoption to improve processes and stay innovative.
• Maintain compliance with firm policies, including file management and risk protocols.

What you’ll bring

• Experience in a legal support position
• Exposure to billing, invoicing and reporting
• Strong time management and ability to juggle priorities
• Experience with matter management and mentoring juniors
• A positive, proactive approach and calm under pressure
• Passion for helping your team grow client relationships
• An innovative mindset, curious about AI and emerging technologies.

What you can expect from us

We’re a world leading international law firm with a global team of over 6,000 professionals across 26 offices. As the market leader in Australia, we are committed to high performance, collaboration, diversity and digital innovation. We are client-centred, commercially driven, and renowned for our solution-focused expertise. We will align your growth with our ambitions. We make your personal and professional growth our business. And as part of the team, our ambition is yours too.

Wherever you are in your career: grow and help the firm grow with you. We will provide opportunities to learn on the job as well as a mix of learning opportunities tailored to you. Daily experiences, supportive challenges, team collaboration, mentors, and structured learning opportunities help you to expand your knowledge and reach your goals.

We value your wellbeing, both at home and work and we place a strong emphasis on mental health. If you need support, you’ll have it and we’ll empower you to harness your personal strengths, navigate uncertainty, embrace opportunities, and effectively manage things within your control.

For more benefits on offer such as our holistic wellbeing fund or home office allowance please click here.

Join us to be part of a human, bold and outstanding team at Australia’s market leading law firm. We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We see this as essential to our success, including our ability to innovate and achieve sustained high performance. This is a key part of our Values—Human, Bold, and Outstanding.

Team Office Operations

Working Pattern Full time
Location Melbourne
Contract type Permanent Contract

Diversity & Inclusion

We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We see this as essential to our success, including our ability to innovate and achieve sustained high performance. This is a key part of our Values—Human, Bold, and Outstanding.

At Herbert Smith Freehills Kramer, we align your growth and ambition with ours. We invest in your personal and professional growth and support you to achieve your ambitions. And you share responsibility for playing a part in delivering the firm’s growth and ambition too.

A leading global law firm, with over 6,000 people, we are in the world's largest markets, key financial centres and major growth hubs. We’re recognised leaders in demanding contentious matters, exacting regulatory work and complex public and private transactions. We’re immersed in the many challenges facing our clients. We’re invested and resourceful. We understand the part technology and digitalisation play in the delivery of legal services. We want to make a positive impact wherever in the world we operate. You’ll have the opportunity to engage with this with an open mind and curiosity.

We are known for our diverse perspectives and renowned for our culture. Being human, bold and outstanding are more than our values: you’ll discover they are our lived experience. And by being ambitious for your growth and ours, we’ll achieve our goals together.

Herbert Smith Freehills Kramer: Your growth. Our ambition.