Human Resources Coordinator

PMG Background

PMG is a professional services business that specialises in media. Managing over $170m in client media investment, our core purpose is to build business outcomes through the strategic application of media. We deliver connected strategy, planning and execution, deeply connected through data through our PMG “Plan to grow” Method. We fiercely believe that competitive intensity extracts value for our clients and fuels market share.

Every person that joins the team is part of something bigger. An ecosystem of insight, planning and decision-making striving to better the outcomes of our clients every single day. Succeeding at PMG starts with a fit and embracing our five key values:

1. Bravery: Make PMG better. Share in the rewards.

  • Being independently owned and operated, we are commercially empowered to invest in our people for PMG’s and individuals benefit, including skill development, career progression and commercial rewards
  • We set high standards, push boundaries and create iterative improvement

2. Competition: Competition fuels excellence

  • We believe that when you highlight your differences, play to your strengths we deliver better outcomes
  • We provide the scaffolding for wins and losses, and cheerlead expertise and celebrate the wins
  • We encourage our team to stay ahead by cultivating a culture of curiosity and self-learning, offering our 90:10 program (1 day per fortnight) to allocate to self development

3. Wellness: Be well, feel good, work smart

  • Be competent, feel good, function effectively
  • Have the energy to consistently thrive by eating well, moving regularly, taking time to recover
  • Use your 90/10 to better yourself and the agency

4. Team: Pick your team, call the play, own the playbook

  • Bringing the right people in at the right time of the play to be efficient and effective, establish any gaps/obstructions
  • Giving and receiving constructive feedback
  • Know the playbook options well enough to apply them effectively

5. Transparency: PMG act ethically in interest of client, colleagues and partners

  • We behave the same way when the doors are “open or closed”
  • We don’t avoid the tough conversations to act ethically in our interests of partners and colleagues
  • We deepen our partnerships through trust, transparency & truth


Reporting Structure:

You will report directly to the Finance Manager.


Employment Status

This role is offered at 0.4FTE, permanent part-time.


Role Description

The HR Coordinator provides transactional and administrative support to ensure accurate delivery of services through the employment lifecycle. The purpose of the HR Coordinator role is to support the day-to-day operations of the HR function which includes tasks related to employee relations, recruitment, onboarding, and HR systems management. The HR Coordinator will work closely with the Finance Manager, the Leadership team and PMG’s outsourced HR provider to ensure smooth and efficient HR and Recruitment processes and practices.

The ideal HR Coordinator will have some experience in HR as well as broad knowledge of all things Human Resources. They can work autonomously and assist with the end-to-end running of all HR projects.


Duties & Responsibilities

  • Respond to internal and external HR-related inquiries or requests and provide assistance.
  • Contribute to the development, interpretation and application of HR related policies, procedures and guidance material.
  • Assist in the management of Employment Hero including the maintenance of records of personnel-related data (payroll, personal information, leave, turnover rates etc.) and ensure all employment requirements are met.
  • Liaise with other departments or functions (Finance & Payroll, PMG Leadership team, Client Managers etc.).
  • Support the recruitment/hiring process by sourcing candidates, performing background checks, assisting in shortlisting, issuing employment contracts etc.
  • Assist supervisors in performance management procedures.
  • Schedule meetings, interviews, HR events etc.
  • Coordinate training sessions and seminars.
  • Perform orientations, onboarding, and update records with new hires.
  • Keep in touch until new starter begins (or remind buddy/relevant team to keep in touch). Greet on first day and show around (or organise someone to do this).
  • Distribute policies and book Respect in Workplace training.
  • Coordinate the probation review process for all new employees.
  • Track probation and send reminders and guidelines for probation meetings.
  • Coordination of employee Exit Process including support with terminations and exit interviews.
  • Produce and submit reports on general HR activity.
  • Assist in ad-hoc HR projects, such as the collection of employee feedback.
  • Internal OHS representative.
  • Support other functions as assigned.



  • A Bachelor’s Degree in Business (Human Resources) or similar.
  • Previous experience in a similar HR Generalist/Coordinator/Officer role.
  • Full working rights in Australia.



  • Ability to work independently on HR-related tasks.
  • Excellent time management and organisational skills with an ability to prioritise and multi-task.
  • Curiosity to solve problems and passion to provide exceptional service to our people.
  • Ability to maintain the highest level of confidentiality at all times.
  • Can-do attitude with an enthusiasm to learn new things.
  • Good written communication skills with excellent attention to detail.
  • Strong stakeholder management.
  • Previous experience with Employment Hero is desirable.
Principle Media Group
Posted: May 29, 2024
Closing: June 28, 2024
Melbourne, Victoria
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