Administration Assistant
Job Description
Role: Administration Assistant, ANZ
Location: Sydney
Reports to: Executive Assistant to Managing Director, ANZ
What You’ll Do
We’re MiQ, a global programmatic media partner for marketers and agencies. Our people are at the heart of everything we do, so you will be too. No matter the role or the location, we’re all united in the vision to lead the programmatic industry and make it better.
As an Administration Assistant, you’ll play a key role in keeping our office, teams and leaders running smoothly day-to-day. You’ll be highly organised, proactive and comfortable juggling multiple tasks in a fast-paced, ever-changing environment.
Diary, travel & admin support
- Coordinate domestic and occasional international travel, including flights, accommodation, transfers and itineraries, in line with MiQ policy.
- Prepare and process expense claims, invoices and purchase orders, ensuring accuracy and timely submission.
People & onboarding support
- Coordinate food supply orders for offices across ANZ.
- Maintain up-to-date office contact lists, seating plans and distribution lists.
- Assist in the setup of meetings, town halls and other people initiatives by managing invites, attendance and room/technology logistics.
Systems, data & process
- Maintain accurate digital and physical filing systems, ensuring documents are easy to find and appropriately secured.
- Update trackers, spreadsheets and shared documents to keep information current and reliable for the wider team.
- Identify opportunities to streamline administrative processes and suggest improvements that save time and reduce manual work.
Culture & ways of working
- Champion MiQ’s values in your day-to-day interactions and help create a welcoming, inclusive environment.
- Build strong working relationships across teams and locations, collaborating to “figure it out” when new requests or challenges arise.
- Implement charity/cultural days and drive initiatives in the office
What you’ll bring
We’ve highlighted some key skills, experience and requirements for this role. But please don’t worry if you don’t meet every single one. Our talent team strives to find the best people. They might see something in your background that’s a fit for this role, or another opportunity at MiQ.
If you have a passion for the role, please still apply.
What’s In It For You
MiQ is incredibly proud to foster a welcoming culture. We do everything possible to make sure everyone feels valued for what they bring. With global teams committed to diversity, equity, and inclusion, we’re always moving towards becoming an even better place to work.
Values
Our values are so much more than statements. They unite MiQers in every corner of the world. They shape the way we work and the decisions we make. And they inspire us to stay true to ourselves and to aim for better. Our values are there to be embraced by everyone, so that we naturally live and breathe them. Just like inclusivity, our values flow through everything we do - no matter how big or small.
- We do what we love - Passion
- We figure it out - Determination
- We anticipate the unexpected - Agility
- We always unite - Unite
- We dare to be unconventional - Courage
Benefits
Every region and office has specific perks and benefits, but every person joining MiQ can expect:
- A hybrid work environment
- New hire orientation with job specific onboarding and training
- Internal and global mobility opportunities
- Competitive healthcare benefits
- Bonus and performance incentives
- Generous annual PTO, paid parental leave, with two additional paid days to acknowledge holidays, cultural events, or inclusion initiatives
- Employee resource groups designed to connect people across all MiQ regions, drive action, and support our communities
Apply today
Equal Opportunity Employer
